Quick guide to Covidence


Creating your account

  • University of Ottawa affiliated users can sign up for the institutional subscription by following this link, logging in with your University of Ottawa email (123456@uottawa.ca). 
  • Click Request Invitation.
  • You will receive an email from Covidence. Select Accept this invitation.
  • Create your account by clicking Sign up.

Creating a review  

  • Select Create new review.
  • Select No when asked “Are you creating a Cochrane review?”
  • Name your review.
  • Make sure that University of Ottawa is selected as the account. (If you do not see this account, repeat the step in the section Creating your account).
  • Select Create Review to continue.
  • Now that your review is created, you can invite reviewers by clicking Invite another reviewer.
  • Enter your reviewer’s first name and email addresses to invite them.



Importing references

  • Before importing your references in Covidence, you should use your citation manager to save your references.
  • Select all the references and export them in the RIS format.
  • In Covidence, select the name of your review.
  • Click on Import, in the Import references section.
  • Import in to: choose Screen from the menu.
  • Click on Choose file to select the file that you exported from your citation manager and saved on your computer.
  • Click Import.

Duplicates in imported references

  • Covidence checks for duplicate citations while the file is being uploaded and as well as against previous imports. 
  • To see the list of duplicate citations, click on View all duplicates in the Import references section.
  • If the references are not duplicates, select the button Not a duplicate.




Additional information can be found on our Covidence guide: https://uottawa.libguides.com/covidence .

Any inquiries regarding Covidence can be directed to covidence@uottawa.ca.