The D. Samuel Gottesman Library is excited to offer an unlimited institutional license to Covidence to the Albert Einstein College of Medicine community.

Librarians at the D. Samuel Gottesman Library can assist with planning, conducting, and reporting systematic reviews and other types of research reviews.

To learn more about conducting systematic reviews at Albert Einstein College of Medicine, visit our Systematic Reviews Research Guide or email askref@einsteinmed.org to request individual or group assistance.

What is Covidence

Covidence is a web-based tool that will help you through the process of screening your references, data extraction, and keeping track of you work. It is particularly useful for researchers conducting a systematic review, meta-analysis or clinical guideline.

In Covidence you can:

  • Import references - Covidence works seamlessly with your favorite reference managers like EndNote, Zotero, Refworks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting & a lightning quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks. 
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms means you only spend time extracting what you need.
  • Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

How to join Albert Einstein College of Medicine’s Covidence institutional license

You can create your personal sign in information with Covidence before or after joining the institutional subscription. To request access to the institutional account in Covidence, you must use your current institutional email address (no gmail, hotmail, yahoo, etc).  

  1. Go to the Albert Einstein College of Medicine Covidence Sign-up page
  2. Enter your information (using your institutional email address) and click “Request Invitation”
  3. Accept the invitation in your email – check your spam folder if the invitation doesn’t arrive in a few minutes. Please also keep in mind that the link is one-time use and will expire in ~30 days.
  4. Log in to your existing Covidence account or sign up for a new account, which will automatically link you to Albert Einstein College of Medicine
  5. If you have already joined the Einstein’s Covidence account, then you can log into Covidence and log in with your email and password and proceed to use Covidence 

Creating a review using the Albert Einstein College of Medicine’s unlimited license

After clicking the link “Start a new review” you will have the option to use your personal account license or select the Albert Einstein College of Medicine account.

Reviews created under the institutional license will be visible to the Research and Education Librarians at the D. Samuel Gottesman Library, the administrators of Albert Einstein College of Medicine’s Covidence account. Your personal account review(s) will only be seen by you.

Once you have created a review or accepted an invitation to another Albert Einstein College of Medicine account review, the title will appear in a separate section on your account homepage:

Working with review team members from other institutions?

Once a review is created, you are able to add co-reviewers.

  1. From the homepage (Your reviews), select the review you wish to add co-reviewers to and click on “Settings”

  1. From the review Settings, navigate to “Add/remove reviewers”
  2. Click on “Invite another reviewer” and enter your reviewer’s first name and email addresses to invite them

Covidence Support

Covidence offers short video tutorials and monthly webinars in their Knowledge Base to help you get started. See Getting Started with Covidence and Main Steps in Covidence. Covidence offers short video tutorials in their Knowledge Base to help you get started. See Getting Started with Covidence and Main Steps in Covidence. 24-hour methodological or technical support is available at support@covidence.org.

Logged into your Covidence account and need help? Click the question mark in the upper right hand corner to access support.

Still have questions?

Email askref@einsteinmed.org.