Albert Einstein College of Medicine

The D. Samuel Gottesman Library is excited to offer an institutional license to Covidence to the Albert Einstein College of Medicine community.

Librarians at the D. Samuel Gottesman Library can assist with planning, conducting, and reporting systematic reviews and other types of research reviews.

To learn more about conducting systematic reviews at Albert Einstein College of Medicine, visit our Systematic Reviews Research Guide or email askref@einsteinmed.edu to request individual or group assistance.

What is Covidence

Covidence is a web-based tool that will help you through the process of screening your references, data extraction, and keeping track of you work. It is particularly useful for researchers conducting a systematic review, meta-analysis or clinical guideline.

In Covidence you can:

Import references - Covidence works seamlessly with your favorite reference managers like EndNote, Zotero, Refworks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
Screen title & abstract - Breeze through screening with keyword highlighting & a lightning quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
Bulk PDF import - Transfer PDFs stored in EndNote or Zotero to Covidence in a few clicks.
Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms means you only spend time extracting what you need.
Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on text directly in your PDF.
Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.
Export - Covidence exports to all the common formats so you can continue your review in your preferred software.
Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

How to join Albert Einstein College of Medicine’s Covidence institutional license

Please email the research librarians to request access to the institutional account in Covidence. You must use your current institutional email address (no Gmail, Hotmail, Yahoo, etc).

If you are eligible for access, a librarian will create a review for you in Covidence, and you will receive an invitation to join the review via email. (Please check your spam folder if the invitation doesn't arrive in a timely manner.)

To accept an invitation:

Log in to your existing Covidence user account. If you have a Covidence user account from another institution, you may add your current institutional email address to your existing account.
If you do not have an existing Covidence user account, you may click here to create your account using your current institutional email address.
Once you've logged in to your user account, click the invitation link in the email you received. Please note that the invitation must be accepted within 30 days, and link may only be used once.
If you have any questions or problems, you may email the research librarians or contact Covidence for assistance.

Once the review has been created and you've accepted the invitation, the title will appear in a separate section on your account homepage.

Working with review team members from other institutions?

Once a review is created, you are able to add co-reviewers.

From the homepage (Your reviews), select the review you wish to add co-reviewers to and click on “Settings”

From the review Settings, navigate to “Add/remove reviewers”
Click on “Invite another reviewer” and enter your reviewer’s first name and email addresses to invite them

Covidence Support

Covidence offers short video tutorials and monthly webinars in their Knowledge Base to help you get started. See Getting Started with Covidence and Main Steps in Covidence. Covidence offers short video tutorials in their Knowledge Base to help you get started. See Getting Started with Covidence and Main Steps in Covidence. 24-hour methodological or technical support is available at support@covidence.org.

Logged into your Covidence account and need help? Click the question mark in the upper right hand corner to access support.

Still have questions?

Email askref@einsteinmed.edu.