Welcome!

Swansea University - School of Psychology is excited to offer current staff, researchers and students access to its institutional licence to Covidence.

Covidence is a web-based software platform that streamlines the production of systematic reviews. It supports reference/citation screening, full-text review, risk of bias assessment, extraction of study characteristics and outcomes, and the export of data and references.

 

How to join the institutional account:

You can create your user account with Covidence before or during the joining of the institutional account. To request your email invitation to get access, you must use your current university email address  (@swansea.ac.uk).

  1. Go to - request your invitation page
  2. Enter your information (you must use your university email address) and click the "Request Invitation" link
  3. An invitation will be emailed to you (you may need to check your spam folder if does not appear in your inbox within a few minutes): Click "Accept this invitation"
  4. Sign in if you already have an existing personal Covidence account with your university email address or sign up for a new account (using your university email address) but ensure that you select a different password to the one you use for your University login.

 

After creating a personal Covidence account and joining the institutional licence, you will be able to sign in from anywhere by visiting: https://www.covidence.org/sign_in

Starting a review using the licence:

  1. Sign in to Covidence
  2. Select “Start a new review”
  3. Under 'Which account do you want to use?', select - "Swansea University"

Reviews created using the university institutional account will be visible to Covidence subscription administrators at the university. Reviews created using your user account are only visible to you. 

Once you have created a review or accepted an invitation to another account review, the title will appear in a separate section on your account homepage:

 

More about Covidence

The interface is intuitive and suitable for students and experienced reviewers. Covidence can save time on repetitive review tasks, enabling faster review production and more time for analysis and interpretation. 

In Covidence you can:

  • Import references - Covidence works seamlessly with your favourite reference managers like EndNote, Zotero, RefWorks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting & a lightning-quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks. 
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms mean you only spend time extracting what you need.
  • Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on the text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

 

Why join Swansea University's access to Covidence?

  • Unlimited reference/citation for each review
  • Unlimited number of reviewers for each review
  • Unlimited number of reviews 
  • Full access to all the functions and features

 

Support from Covidence

Covidence offers a range of available resources and support to help you along the way with your systematic review process. 

To get familiar with how a Covidence workflow works, you can try our pre-set Demo review. This will allow you to gain hands-on experience and better understand the process. You will find it at the bottom of your dashboard once you have signed in. Give it a go and feel free to explore!

Getting started with Covidence - video tutorials that guide you through the initial area to get you started.

Covidence Knowledge Base - home to all of our comprehensive articles, instructions and advice to FAQs.

Covidence Academy - Learn and understand the essentials of systematic reviews and gain insight with expert-led training and content to guide you through every step of the review process.

Monthly Open Training Webinars - Join our Community Team for free webinars (registration required) or watch our recent recordings without delay.

Online Support Team- contact our team directly for support on your review by emailing support@covidence.org

When logged into your account, you can also easily contact the Support Team and the comprehensive articles from our Knowledge Base within Covidence by clicking the 'Need help?' button in the lower right-hand corner of the screen.