How to join the University of Vermont’s Covidence institutional license

  1. Send an email request with the subject line “UVM Covidence Account” to danaref@uvm.edu
  2. You must use your current UVM affiliated email address (@uvm.edu; @med.uvm.edu; @uvmhealth.org).
  3. An invitation to Covidence will be generated and sent to you
  4. Accept the invitation in your email (be sure to check your spam folder if the invitation doesn’t show up in your inbox). A link can only be used once and will expire in ~30 days
  5. Log into your existing Covidence account, or sign up for a new account, which will automatically link you to the UVM account
  6. After you’ve joined the UVM Covidence account, you can log into Covidence with your email and password and proceed to use Covidence as you normally would

Please note: You can set up your personal Covidence account before joining the institutional subscription. If you don't have a personal account when you accept the invitation to join the institutional subscription, you will be prompted to create one as part of the joining process.

Creating a review using the University of Vermont’s institutional license

After clicking the link “Create new review” you will have the option to use your personal account license or select UVM’s account.

Reviews created under the institutional license will be visible to the administrators of the UVM Covidence account. Your personal account review(s) will only be seen by you.

Once you have created a review or accepted an invitation to another UVM account review, the title will appear in a separate section on your account homepage:

Support

Librarians at the University of Vermont (UVM) can assist with planning, conducting, and reporting systematic reviews and other types of research reviews. To learn more about conducting systematic reviews at UVM, email danaref@uvm.edu to request individual or group training.

Covidence offers monthly training webinars (registration required), along with 24-hour methodological or technical support at support@covidence.org. Covidence Academy is also a great resource containing useful ‘How to’ guides, step-by-step videos on Covidence features, and helpful links to additional resources. Their Knowledge Base can help you with Getting Started with Covidence with your review, or you can refer to their online video tutorials for assistance. Logged into your Covidence account and need help? Click the question mark in the upper right hand corner to access support.

Working with review team members from other institutions?

Once a review is created, you are able to add co-reviewers.

  1. From the homepage (Your reviews), select the review you wish to add co-reviewers to and click on “Settings”

  1. From the review Settings, navigate to “Add/remove reviewers”
  2. Click on “Invite another reviewer” and enter your reviewer’s first name and email addresses to invite them

Learn more about Covidence

Covidence is a web-based tool that will help you through the process of screening your references, data extraction, and keeping track of you work. It is particularly useful for researchers conducting a systematic review, meta-analysis or clinical guideline.

In Covidence you can:

  • Import references - Covidence works seamlessly with your favorite reference managers like EndNote, Zotero, Refworks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting & a lightning quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks. 
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms means you only spend time extracting what you need.
  • Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

Happy Reviewing!