Unfortunately, the institutional licence has not been renewed -

After the licence ends on 26 March 2024, no new reviews can be started, however, any reviews started before this date will still have 12 months until 25 March 2025 to complete and finish work in Covidence. 

After 25 March 2025, the reviews will be read-only.


The Bereichsbibliothek Universitätsmedizin (BBUM) is excited to offer current staff, researchers and students access to their unlimited institutional license to Covidence until 26 March 2024. The Medical Library’s Information Specialist are available to facilitate the planning, conducting, and reporting of systematic reviews and other types of research reviews. To learn more about conducting systematic reviews at the Universitätsmedizin, visit our website https://www.ub.uni-mainz.de/de/systematische-reviews-fuer-medizin-und-verwandte-faecher or contact BBUM at bbum@ub.uni-mainz.de


What is Covidence?

Covidence is a web-based software platform that streamlines the production of systematic reviews. It supports citation screening, full-text review, risk of bias assessment, extraction of study characteristics and outcomes, and the export of data and references.

The interface is intuitive and suitable for students and experienced reviewers. Covidence can save time on repetitive review tasks, enabling faster review production and more time for analysis and interpretation. 

In Covidence you can:

  • Import references - Covidence works seamlessly with your favourite reference managers like EndNote, Zotero, RefWorks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting & a lightning-quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks. 
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms mean you only spend time extracting what you need.
  • Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on the text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.


Why use the Universitätsmedizin (BBUM) licence account access to Covidence?
  • Unlimited records for each review
  • Unlimited number of reviewers for each review
  • Unlimited number of reviews
  • Full functionality and features of the platform

Watch the 4-minute Introduction to your Covidence video with steps on how to request and start a review

How to request a review in the institutional account:

1. Request your review by emailing from your current Universitätsmedizin or university email account (@unimedizin-mainz.de, @uni-mainz.de, @students.uni-mainz.de, @ub.uni-mainz.de), to the BBUM on bbum@ub.uni-mainz.de  with the following review information:

  • Name of review -
  • Review Type (Systematic, Scoping, Rapid, Literature, Umbrella) -   
  • Area of Research -

Approximate date on which the review will end (the license runs until March 2024).

2. Once approved, an email invitation will be sent to join your review (may need to check your spam folder): click 'Accept invitation'

3. Sign in to your existing Covidence account or sign up for a new account (we recommend using your Univeritätsmedizin or university email address as this will make it easier to affiliate with your university's license) 

Once you have successfully accepted the invitation to the review, it will appear in a separate section on your account homepage:

You will be able to sign into your account by visiting: https://www.covidence.org/sign_in


Support from Covidence

Covidence offers a range of available resources and support to help you along the way with your systematic review process. 

To get familiar with how a Covidence workflow works, you can try our pre-set Demo review. This will allow you to have a hands-on experience and understand the process better. You will find it at the bottom of your dashboard once you have signed in. Give it a go and feel free to explore!

Getting started with Covidence - video tutorials that guide you through the initial area to get you started.

Covidence Knowledge Base - home to all of our comprehensive articles, instructions and advice to FAQ.

Covidence Academy - combines all of our learning material into a single space. New and novice users can easily navigate to find the latest ‘How to’ guides on the different types of review processes, step-by-step video tutorials on the Covidence stages, and helpful links/tools to additional resources. 

Online Support Team - contact our team for support on your review by emailing support@covidence.org

When logged into your account, you can also easily contact the Support Team and the comprehensive articles from our Knowledge Base within Covidence by clicking the 'Need help?' button in the lower right-hand corner of the screen.