Support

Librarians at Mayo Clinic assist with supporting systematic reviews and other types of research reviews. To learn more about conducting systematic reviews at Mayo Clinic, visit https://libraryguides.mayo.edu/systematic-reviews or email library@mayo.edu.

Covidence offers monthly training webinars (registration required), along with 24-hour methodological or technical support at support@covidence.org. Their Knowledge Base can help you get started with your review, or you can refer to their online video tutorials for assistance. Logged into your Covidence account and need help? Click the question mark in the upper right hand corner to access support.

What is Covidence

Covidence is a web-based tool that will help you through the process of screening your references, data extraction, and keeping track of your work. It is particularly useful for researchers conducting a systematic review, meta-analysis or clinical guideline.

In Covidence you can:

  • Import references - Covidence works seamlessly with your favorite reference managers like EndNote, Zotero, RefWorks, Mendeley or any tool that supports RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting and a lightning quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks. 
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms means you spend time extracting only what you need.
  • Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

How to join Mayo Clinic’s Covidence institutional license

You can create your personal sign in information with Covidence before or after joining the institutional subscription. To request access to the institutional account in Covidence, you must use your current Mayo email address (@mayo.edu).

  1. Go to https://app.covidence.org/organizations/adDm7/signup.
  2. Enter your information (using your @mayo.edu email address) and click “Request Invitation” link.
  3. Accept the invitation in your email. Check your spam folder if the invitation doesn’t arrive in a few minutes. Please also keep in mind that the link is one-time use and will expire in ~30 days.
  4. Log in to your existing Covidence account or sign up for a new account, which will automatically link you to Mayo Clinic’s institutional license.
  5. If you have already joined the Mayo Clinic Covidence account, you can log into Covidence with your email and password and proceed to use Covidence.

Creating a review using the Mayo Clinic unlimited license

After clicking the link “Create new review” you will have the option to use your personal account license or select the Mayo Clinic account.

Reviews created under the institutional license will be visible to the administrators of the Mayo Clinic Covidence account. Your personal account review(s) will be seen only by you.

Once you have created a review or accepted an invitation to another Mayo Clinic account review, the title will appear in a separate section on your account homepage:

Working with review team members from other institutions?

Once a review is created, you can add co-reviewers.

  1. From the homepage (Your reviews), select the review to which you wish to add co-reviewers, and click on “Settings”.

  1. From the review Settings, navigate to “Add/remove reviewers”
  2. Click on “Invite another reviewer” and enter your reviewers’ first names and email addresses to invite them.

Happy Reviewing!