Welcome!

Robert Gordon University (RGU) is excited to offer access to current staff, researchers and students their unlimited institutional licence to Covidence.

 

What is Covidence?

Covidence is a web-based software platform that streamlines the production of systematic/scoping/rapid/literature reviews. It supports citation screening, full-text review, risk of bias assessment, extraction of study characteristics and outcomes, and the export of data and references.

The interface is intuitive and suitable for new and experienced reviewers. Covidence can save time on repetitive review tasks, enabling faster review production and more time for analysis and interpretation. 

In Covidence you can:

  • Import references - Covidence works seamlessly with your favourite reference managers like EndNote, Zotero, RefWorks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting & a lightning-quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks. 
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms mean you only spend time extracting what you need.
  • Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on the text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

 

Benefits to Robert Gordon University access to Covidence?

  • Facilitate your research project/scoping/systematic review
  • Unlimited records for each review
  • Unlimited number of reviewers for each review
  • Unlimited number of reviews

Watch the bespoke 4-minute Introduction to your Covidence video with steps on how to join and start a review

 

How to join Robert Gordon University licence account:

  1. Request your own email invitation to join - https://app.covidence.org/organizations/3bY17/signup 
  2. An invitation will be emailed to you (may need to check your spam folder): click Accept this invitation
  3. Sign in if you already have an existing Covidence account with your university email address or sign up for a new account (recommend to use your university email as this will make it easier to affiliate with your university's licence) 

After creating a personal Covidence account and joining the Robert Gordon University subscription, you will be able to sign in from anywhere by visiting: https://www.covidence.org/sign_in

 

Starting a review within the licence account:

  1. Sign in to Covidence
  2. Select 'Start a new review' button 
  3. A Naming Convention for reviews should be followed -  "School Initials_Review title"

      Examples

      School of Health Sciences - "SHS_Public Health Practices"

      School of Nursing, Midwifery & Paramedic Practice - "SNMPP_Nurse leadership"

    4. 'Which account do you want to use?', make sure to select - 'Robert Gordon University (RGU)'

Reviews created using the Robert Gordon University (RGU) account will be visible to Covidence subscription administrators at the university. Reviews created using your personal account are only visible to you. 

Once you have created a review or accepted an invitation to another Robert Gordon University (RGU) account review, the title will appear in a separate section on your account homepage:

 

Support

Covidence offers a range of available resources and support to help you along the way with your systematic review process. 

Getting started with Covidence - video tutorials that guide you through the initial area to get you started.

Covidence Knowledge Base - home to all of our comprehensive articles, instructions and advice to FAQs.

Covidence Academy - combines all of our learning material into a single space. You can easily navigate to find the latest ‘How to’ guides on the different types of review processes, step-by-step video tutorials on all stages of Covidence stages, and helpful links/tools to additional resources. 

Online Support Team - contact our team for support on your review by emailing support@covidence.org

When logged into your account, you can also easily contact the Support Team and the comprehensive articles from our Knowledge Base within Covidence by clicking the 'Need help?' button in the lower right-hand corner of the screen.