Sheffield Hallam University is excited to offer current faculty, staff and students an unlimited institutional license to Covidence.

What is Covidence?

Covidence is a web-based software platform that streamlines the production of systematic reviews. It supports citation screening, full-text review, risk of bias assessment, extraction of study characteristics and outcomes, and the export of data and references.

The interface is intuitive and suitable for students and experienced reviewers. Covidence can save time on repetitive review tasks, enabling faster review production and more time for analysis and interpretation. 

In Covidence you can:

  • Import references - Covidence works seamlessly with your favourite reference managers like EndNote, Zotero, RefWorks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting & a lightning-quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks. 
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms mean you only spend time extracting what you need.
  • Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on the text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.


Why join the Sheffield Hallam University institutional access to Covidence?

  • Unlimited records for each review
  • Unlimited number of reviewers for each review
  • Unlimited number of reviews

How to join the institutional account:

  1. Request an invitation to the Sheffield Hallam University’s Covidence subscription using your university email address (@shu.ac.uk / @student.shu.ac.uk) via the self-sign-up link* (link located further down this page)
  2. An invitation will be emailed to your inbox (you may need to check your spam folder): click 'Accept Invitation'
  3. Log in to your existing Covidence account or sign up for a new account (using your university email address)

After creating a personal Covidence account and joining the Sheffield Hallam University subscription, you will be able to sign in from anywhere by visiting: https://www.covidence.org/sign_in

Starting a review using the unlimited university license

  1. Sign in to Covidence - https://www.covidence.org/sign_in
  2. Select “Start a new review” 
  3. The naming convention for a review should be as follows -                                                                                    'Univ. department Initials_Year_Module Code or MRes/PhD/STAFF_Review title'.                                                                                                                                                                                                                                         Examples                                                                                                                                    DNM_2022_STAFF_Comparing midwife-led and doctor-led maternity care                                          DAHP_2022_PhD_Nurse leadership, nurse & patient satisfaction                                                                                                                                                             
  4. Under 'Which account do you want to use?', select - 'Sheffield Hallam University' 
  5. Reviews created using the university institutional account will be visible to Covidence subscription administrators at the university. Reviews created using your personal account are only visible to you. 

Once you have created a review or accepted an invitation to another Sheffield Hallam University account review, the title will appear in a separate section on your account homepage:

*SELF-SIGN-UP LINK - https://app.covidence.org/organizations/a04_5/signup



Covidence offers a range of available resources and support to help you along the way with your systematic review process. 

Getting started with Covidence - video tutorials that guide you through the initial area to get you started.

Covidence Knowledge Base - home to all of our comprehensive articles, instructions and advice to FAQ.

Covidence Academy - combines all of our learning material into a single space. You can easily navigate to find the latest ‘How to’ guides on the different types of review processes, step-by-step video tutorials on all stages of Covidence stages, and helpful links/tools to additional resources. 

Join the next open monthly training webinar - Covidence 101: a live demo providing an overview of the systematic review workflow, and showcasing some of our most popular features. You’ll also get tips and tricks to jumpstart your progress, as well as the opportunity to get your specific questions answered. Sessions fill up fast, so reserve your spot today!

When logged into your account, you can easily access support and the comprehensive articles from our Knowledge Base within Covidence by clicking the 'Need help?' button in the lower right corner of the screen.