Support from University Library
Librarians at Copenhagen University Library/ The Royal Danish Library can assist with planning, conducting, and reporting systematic reviews and other types of research reviews.
To learn more about conducting systematic reviews see:
https://kub.kb.dk/systematiske-reviews (Danish)
https://kub.kb.dk/systematicreviews (English)
Or contact KUB Systematic Review Service at KUBSystematicReview@kb.dk
Covidence is a web-based software platform that streamlines the production of systematic reviews. It supports reference/citation screening, full-text review, risk of bias assessment, extraction of study characteristics and outcomes and the export of data and references. In Covidence you can work with:
Unlimited references/citations for each review.
Unlimited number of reviewers for each review.
Unlimited number of reviews.
How to access the University's institutional licence account with Single Sign-On (SSO):
New Users - If you have not yet signed up to Covidence with your University (KU) email address, you need to create a new account. You can do this by simply signing in via Single-Sign-On (SSO).
Go to the Covidence Sign-up page, select Create account with SSO and enter your KU email address.
You will be redirected to your university's SSO login page, and enter your university credentials. If entered correctly, you will be redirected back to Covidence.
A merge window prompt will appear to check if you have an existing account with a different email address. Sign in if you have the other account's credentials to merge your work into one place/profile, OR continue with 'Create a New Account'
If you continue with ‘Create a New Account’ - You will be required to provide additional details, please indicate your study in the field labelled “please specify your role” by using the name of the study found on University of Copenhagen’s official homepage: https://www.ku.dk/studies, such as “Master of Science (MSc) in Medicine” or “Bachelor of Science (BSc) in Psychology”. Then click Create account.
Existing Users (Option 1) - If your existing account in Covidence is with a non-university email address:
Sign in to your account using the current email and password via the sign-in page
Go to Profile settings and add your KU email address
Verify the email through the confirmation message sent to the email address you added
Sign out of Covidence
Go to the Covidence SSO Sign-in page
Enter your KU email address
You will be redirected to your university's SSO login page, and enter your university credentials
If you have entered the correct credentials, and the university email matches the one added, your existing account will link automatically; if not, you may see the merge window prompt from 'New Users' above
Existing Users (Option 2)- If you have previously used Covidence and already have a user account associated with your KU email address, simply log in via SSO and reach your existing account. You will see all of your existing reviews and subscriptions.
Go to the Covidence Sign-in page, select Sign in with SSO, and enter your KU email address.
You will be redirected to your university's SSO login page, and enter your university credentials. If entered correctly, you will be redirected back to Covidence.
Whenever you sign in via SSO, whether to a new account or an existing account, your account will be linked to the university licence.
Note: If you use an account other than the one for SSO, you will be unable to create new reviews and the University of Copenhagen option may not appear. If this happens, please log in via SSO.
Starting a review under the University's licence account:
Sign in to Covidence
Select 'Start a new review'
Under 'Which account do you want to use?", make sure to select 'University of Copenhagen'
Please note: If you have started a review in the wrong licence, please contact support@covidence.org
Who can see my reviews?
Reviews created using the licence account will be visible to Covidence subscription administrators at the university. Reviews created using your user personal account are only visible to you.
Once you have created a review or accepted an invitation to another account review, the title will appear in a separate section on your account homepage:
Working with review team members from other institutions?
With your review made through the University of Copenhagen licence, you can invite KU and non-KU reviewers to work with you on the review.
More about Covidence
The interface is intuitive and suitable for students and experienced reviewers. Covidence can save time on repetitive review tasks, enabling faster review production and more time for analysis and interpretation.
Discover more about Covidence on each link:
Import references - Covidence works seamlessly with your favourite reference managers like EndNote, Zotero, RefWorks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
Screen title & abstract - Breeze through screening with keyword highlighting & a lightning-quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks.
Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
Create forms - Be in control and stay focused on your PICO question. Customisable extraction forms mean you only spend time extracting what you need.
Customise risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on the text directly in your PDF.
Conduct data extraction - Extract data efficiently with a side-by-side view of your customised form and PDF. Then, when you are done, easily compare your form with other reviewers.
Export - Covidence exports to all the common formats so you can continue your review in your preferred software.
Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.
Support from Covidence
Covidence offers a range of available resources and support to help you along the way with your systematic review process.
To get familiar with how a Covidence workflow works, you can try our pre-set Demo review. This will allow you to gain hands-on experience and better understand the process. You will find it at the bottom of your dashboard once you have signed in. Give it a go and feel free to explore!
Getting started with Covidence - video tutorials that guide you through the initial area to get you started.
Covidence Knowledge Base - home to all of our comprehensive articles, instructions and advice to FAQs.
Covidence Academy - Learn and understand the essentials of systematic reviews and gain insight with expert-led training and content to guide you through every step of the review process.
Covidence eBook Collection - Download our step-by-step practical guides for Systematic Review Success.
Monthly Open Training Webinars - Join our Community Team for free webinars (registration required) or watch our recent recordings without delay.
Online Support Team- contact our team directly for support on your review by emailing support@covidence.org
When logged into your account, you can also easily contact the Support Team via the chat icon in the lower right corner, and the comprehensive articles from our Knowledge Base from the '?' icon on the upper right corner of the window.
Maintaining Access to Your Work When Leaving the University
You are required to add a secondary email address before leaving, as this will ensure uninterrupted access to your Covidence account.
If you need to log back into your Covidence account but cannot because you don’t have access to your university email address anymore, please get in touch by emailing support@covidence.org.