University of Johannesburg & Covidence

Welcome!

University of Johannesburg is excited to offer access to current staff, researchers and students their licence to Covidence.

Covidence is a web-based software platform that streamlines the production of systematic/literature/scoping/rapid reviews. It supports reference/citation screening, full-text review, risk of bias assessment, extraction of study characteristics and outcomes, and the export of data and references.

How to join the University of Johannesburg institutional licence account:

You can create your personal account sign-in information with Covidence before or after joining the institutional licence account. To request access, you must use your University of Johannesburg domain email address (@uj.ac.za / @student.uj.ac.za)

Go to https://app.covidence.org/organizations/5bX45/signup
Enter your information (using your university email address) and click "Request Invitation" link
An email invitation will be sent (may need to check your spam folder): click Accept Invitation
Sign in if you already have a personal account with your university email address or sign up for a new account (recommend to use your university email as this will make it easier to affiliate with your university's licence)

After creating a personal Covidence account and joining the University's licence account, you will be able to sign in from anywhere by visiting: https://www.covidence.org/sign_in

Starting a review within the University of Johannesburg licence account:

Sign in to Covidence
Select 'Start a new review' button
Under 'Which account do you want to use?', MAKE SURE TO SELECT - 'University of Johannesburg'

If this was not selected, please contact support@covidence.org to request your review to be amended.

Reviews created using the University of Johannesburg account will only be visible to Covidence subscription administrators at the university.

Reviews created by you are only accessible to you and your invited reviewer team.

Once you have created a review or accepted an invitation to another University of Johannesburg account review, the title will appear in a separate section on your account homepage:

Benefits to the University of Johannesburg access to Covidence

Facilitate your research project/scoping/systematic review/literature review
Unlimited references for each review
Unlimited number of reviewers for each review

Watch the bespoke 4-minute Introduction to your Covidence video with steps on how to join and start a review

More about Covidence

The interface is intuitive and suitable for new and experienced reviewers. Covidence can save time on repetitive review tasks, enabling faster review production and more time for analysis and interpretation.

In Covidence you can:

Import references - Covidence works seamlessly with your favourite reference managers like EndNote, Zotero, RefWorks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
Screen title & abstract - Breeze through screening with keyword highlighting & a lightning-quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks.
Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms mean you only spend time extracting what you need.
Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on the text directly in your PDF.
Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.
Export - Covidence exports to all the common formats so you can continue your review in your preferred software.
Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

Support from Covidence

Covidence offers a range of available resources and support to help you along the way with your systematic review process.

To get familiar with how a Covidence workflow works, you can try our pre-set Demo review. This will allow you to gain hands-on experience and better understand the process. You will find it at the bottom of your dashboard once you have signed in. Give it a go and feel free to explore!

Getting started with Covidence - video tutorials that guide you through the initial area to get you started.

Covidence Knowledge Base - home to all of our comprehensive articles, instructions and advice to FAQs.

Covidence Academy - Learn and understand the essentials of systematic reviews and gain insight with expert-led training and content to guide you through every step of the review process.

Monthly Open Training Webinars - Join our Community Team for free webinars (registration required) or watch our recent recordings without delay.

Online Support Team- contact our team directly for support on your review by emailing support@covidence.org

When logged into your account, you can also easily contact the Support Team and the comprehensive articles from our Knowledge Base within Covidence by clicking the 'Need help?' button in the lower right-hand corner of the screen.