Welcome!
University of Johannesburg is excited to offer all UJ researchers, staff, and students access to its institutional-wide licence to Covidence.
Covidence is a web-based software platform that streamlines the production of systematic / scoping / rapid / literature reviews. It supports reference screening, full-text review, risk of bias assessment, data extraction, and the export of data and references.
How to access University of Johannesburg's licence account with Single Sign-On (SSO):
New Users - If you are new to Covidence and have not signed up with your UJ email address, create a new account. You can do this simply by signing in via Single-Sign-On (SSO).
Go to the Covidence sign-up page
Select 'Create account with SSO'
Enter your UJ email address
You will be redirected to the university's SSO login page, and can enter your university credentials
If you have entered the correct credentials, you will be redirected back to Covidence; a merge window prompt will appear to check if you have an existing account with a different email address. Sign in if you have the other account's credentials to merge your work into one place, OR continue with 'Create a New Account'
If you continue with ‘Create a New Account’ - To ensure your Covidence account functions correctly, you’ll be asked for a few additional details to get started. Fill these in, and then click 'Create account'
Existing Users (Option 1) - If your existing account in Covidence is with your non-university email address:
Sign in to your account using the current email and password via the sign-in page
Go to Profile settings and add your UJ email address
Verify the email through the confirmation message sent to the email address you added
Sign out of Covidence
Go to the Covidence SSO Sign-in page
Enter your UJ email address
You will be redirected to your university's SSO login page, and enter your university credentials
If you have entered the correct credentials, and the university email matches the one added, your existing account will link automatically; if not, you may see the merge window prompt from 'New Users' above
Existing Users (Option 2) - If you have previously used Covidence and already have a user account associated with your UJ email address, simply log in via SSO to access your existing account. You will see all of your existing reviews and subscriptions.
Go to the Covidence SSO Sign-in page
Enter your university email address
You will be redirected to the university's SSO login page, and can enter your university credentials
If you have entered the correct credentials, you will be redirected back to Covidence to your existing user account associated with your institutional email address
Alternatively, users can sign in via the Covidence sign-in page and select the "Sign in with SSO" option.
Note: If you have gone to the Start a New Review page and the University licence is missing, where you think it should be available, check first to ensure you have signed in to Covidence via your University of Johannesburg SSO.
Starting a review within the University of Johannesburg licence account
Sign in to Covidence
Select 'Start a new review' button
Under 'Which account do you want to use?', MAKE SURE to select - 'University of Johannesburg'
Please note: If this was not selected, please contact support@covidence.org to request your review to be amended.
Reviews created using the University of Johannesburg account will only be visible to Covidence subscription administrators at the university.
Reviews created by you are only accessible to you and your invited reviewer team.
Once you have created a review or accepted an invitation to another University of Johannesburg account review, the title will appear in a separate section on your account homepage:
Benefits to the University of Johannesburg access to Covidence
Facilitate your research project/scoping/systematic review/literature review
Unlimited references for each review
Unlimited number of reviewers for each review (irrespective of their affiliation)
Scheduled Online Training
The University Library had scheduled 3 online training sessions to support UJ users. If you missed them, watch them on demand!
Step 1: Setting Up Your Review in Covidence - Wednesday 20 August, 13:00–14:00 SAST: Watch the Recording Here!
Step 2: Screening in Covidence - Tuesday 26 August, 13:00–14:00 SAST: Watch the Recording Here!
Step 3: Data Extraction Overview (Understanding the process) - Thursday 28 August, 13:00–14:00 SAST: Watch the Recording Here!
More about Covidence
The Covidence interface is intuitive and suitable for students and experienced reviewers. Covidence can save time on repetitive review tasks, enabling faster review production and more time for analysis and interpretation.
Discover more about Covidence on each link:
Import references - Covidence works seamlessly with reference management software such as EndNote (Desktop or Online), or any tool that supports RIS or other file formats. Covidence can automatically remove duplicates for you.
Screen title & abstract - Breeze through screening with keyword highlighting & a lightning-quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks.
Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
Create forms - Be in control and stay focused on your PICO question. Customisable extraction forms mean you only spend time extracting what you need.
Customise risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on the text directly in your PDF.
Conduct data extraction - Extract data efficiently with a side-by-side view of your customised form and PDF. Then, when you are done, easily compare your form with other reviewers.
Export - Covidence exports to all the common formats so you can continue your review in your preferred software.
Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.
Support from Covidence
Covidence offers a range of available resources and support to help you along the way with your systematic review process.
To get familiar with how a Covidence workflow works, you can try our pre-set Demo review. This will allow you to gain hands-on experience and better understand the process. You will find it at the bottom of your dashboard once you have signed in. Give it a go and feel free to explore!
Getting started with Covidence - video tutorials that guide you through the initial area to get you started.
Covidence Knowledge Base - home to all of our comprehensive articles, instructions and advice to FAQs.
Covidence Academy - Learn and understand the essentials of systematic reviews and gain insight with expert-led training and content to guide you through every step of the review process.
Covidence eBook Collection - Download our step-by-step practical guides for Systematic Review Success.
Monthly Open Training Webinars - Join our Community Team for free webinars (registration required) or watch our recent recordings without delay.
Online Support Team- contact our team directly for support on your review by emailing support@covidence.org
When logged into your account, you can also easily contact the Support Team via the chat icon in the lower right corner, and the comprehensive articles from our Knowledge Base from the '?' icon on the upper right corner of the window in-app.
Maintaining Access to Your Work When Leaving the University
You are required to add a secondary email address before leaving, as this will ensure uninterrupted access to your Covidence account.
If you need to log back into your Covidence account but cannot because you don’t have access to your university email address anymore, please get in touch by emailing support@covidence.org.