Welcome!

Karlstad University is excited to offer its current research staff access to its licence to Covidence.

Covidence is a web-based software platform that streamlines the production of systematic reviews. It supports reference/citation screening, full-text review, risk of bias assessment, extraction of study characteristics and outcomes, and the export of data and references.

Monthly Open Training Webinars - Join our Community Team for free webinars (registration required) or watch our recordings without delay.

 

Why access the university's access to Covidence?
  • Unlimited references/citations for each review
  • Unlimited number of reviewers for each review
  • Full access to all features and functionality 
 

Before you make a request, please note the following:

  1. The number of Covidence reviews available is limited.
  2. Reviews are open to researchers and staff.
  3. Only the requester will be given access. This person is then responsible for adding other team members and managing the review.
  4. Before you make a request, ask yourself:
    1. Am I planning to carry out the screening on my own?
    2. Do I have 500 papers or fewer to screen, and plan to do the screening either alone or with only one additional person?

If the answer to any of the above two questions is yes, then please do not send a request for access. Contact forskarstod@kau.se if you have any questions.

 

How to launch a review in the Karlstad University licence account:

1. Request your review by emailing from your @kau.se email account to the account administrator at forskarstod@kau.se, with the following information:

  • Name of review -
  • Review Type (Systematic, Scoping, Rapid, Literature, Umbrella) -
  • Area of Research (e.g. Medical and health sciences, Psychology, Biological and chemical sciences, Education, Economics) -
  • Question type (Therapy, Prevention, Etiology, Diagnosis, Prognosis, Qualitative, Other) -

2. Once approved, an email invitation will be sent to join your review (you may need to check your spam folder): click 'Accept invitation'

3. Sign in to your existing Covidence account or sign up for a new account (please use your university email address) 

Once you have successfully accepted the invitation to the review, it will appear in a separate section on your account homepage:

More about Covidence

The Covidence interface is intuitive and suitable for students and experienced reviewers. Covidence can save time on repetitive review tasks, enabling faster review production and more time for analysis and interpretation. 

Discover more about Covidence on each link:

  • Import references - Covidence works seamlessly with reference management software such as EndNote (Desktop or Online), or any tool that supports RIS or other file formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting & a lightning-quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks.
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customisable extraction forms mean you only spend time extracting what you need.
  • Customise risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on the text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customised form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

 

Support from Covidence

Covidence offers a range of available resources and support to help you along the way with your systematic review process. 

To get familiar with how a Covidence workflow works, you can try our pre-set Demo review. This will allow you to gain hands-on experience and better understand the process. You will find it at the bottom of your dashboard once you have signed in. Give it a go and feel free to explore!

Getting started with Covidence - video tutorials that guide you through the initial area to get you started.

Covidence Knowledge Base - home to all of our comprehensive articles, instructions and advice to FAQs.

Covidence Academy - Learn and understand the essentials of systematic reviews and gain insight with expert-led training and content to guide you through every step of the review process.

Covidence eBook Collection - Download our step-by-step practical guides for Systematic Review Success.

Monthly Open Training Webinars - Join our Community Team for free webinars (registration required) or watch our recent recordings without delay.

Online Support Team- contact our team directly for support on your review by emailing support@covidence.org

When logged into your account, you can also easily contact the Support Team and the comprehensive articles from our Knowledge Base within Covidence by clicking the 'Need help?' button in the lower right-hand corner of the screen.

If you are leaving the University

We recommend adding a secondary email address before you leave to make it easier to continue using your Covidence account without interruption.

If you need to log back into your Covidence account but cannot because you don´t have access to your university email address anymore, please get in touch by emailing support@covidence.org.