Welcome!

University of Galway - School of Nursing & Midwifery is excited to offer current staff, researchers and students access to its departmental licence to Covidence.

 

What is Covidence?

Covidence is a web-based software platform that streamlines the production of systematic reviews. It supports reference screening, full-text review, risk of bias assessment, extraction of study characteristics and outcomes, and the export of data and references.

The interface is intuitive and suitable for students and experienced reviewers. Covidence can save time on repetitive review tasks, enabling faster review production and more time for analysis and interpretation. 

In Covidence you can:

  • Import references - Covidence works seamlessly with your favourite reference managers like EndNote, Zotero, RefWorks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting & a lightning-quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks. 
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms mean you only spend time extracting what you need.
  • Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on the text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

 

Why use the School of Nursing & Midwifery departmental access to Covidence?
  • Unlimited references for each review
  • Unlimited number of reviewers for each review
  • Full access to all the functions and features
 

Before you make a request, please note the following:

  1. The number of Covidence reviews available is limited.
  2. Reviews are open to students and staff.
  3. Only staff/supervisors can make a request on the student’s behalf.
  4. Only the requester will be given access. This person is then responsible for adding other team members and managing the review.
  5. Before you make a request, ask yourself:
    1. Do I only have 500 papers or less to screen and I only need one more person to screen with me?
    2. Do I have research funding that covers Covidence subscriptions?

If the answer to any of the above two questions is yes, then please do not send a request for access.

 
How to request a review in the School of Nursing & Midwifery:

Please refrain from using your requested review as a test review. You can practice and get familiar with Covidence platform with the 'Demo Review' feature mentioned in the Support section below. 

1. Submit your request by emailing the following information to the account administrator catherine.houghton@universityofgalway.ie (make sure to use your university email address):

  • Name of review:
  • Review Type (Systematic, Scoping, Rapid, Umbrella or Literature [other]):
  • Question type (Therapy, Prevention, Etiology, Diagnosis, Prognosis, Qualitative, Other):

2. Once approved by the administrator, an email invitation will be sent to you to join your review (you may need to check your spam folder): click 'Accept invitation'

3. Sign in to your existing Covidence account if you already have one with your university email OR sign up for a new account (make sure to use your university email address) 

Once you have successfully accepted the invitation to the review, it will appear in a separate section on your account homepage:

 

Working with review team members and from other institutions?

With your review made through the licence, you can invite UoGalway and non-UoGalway reviewers to work with you on the review.

 

Support from Covidence

Covidence offers a range of available resources and support to help you along the way with your systematic review process. 

Demo Review - to get familiar with how a Covidence workflow works, you can try our pre-set Demo review. This will allow you to gain hands-on experience and better understand the process. You will find it at the bottom of your dashboard once you have signed in. Give it a go and feel free to explore!

Getting started with Covidence - video tutorials that guide you through the initial area to get you started.

Covidence Knowledge Base - home to all of our comprehensive articles, instructions and advice to FAQs.

Monthly Open Training Webinars  - Join our Community Team for free webinars (registration required) or watch our recent recordings without delay.

Covidence Academy - Learn and understand the essentials of systematic reviews and gain insight with expert-led training and content to guide you through every step of the review process.

Online Support Team - contact our team directly for support on your review by emailing support@covidence.org

When logged into your account, you can easily access support and the comprehensive articles from our Knowledge Base within Covidence by clicking the 'Need help?' button in the lower right-hand corner of the screen.