Support

Librarians at Xavier University of Louisiana can assist with planning, conducting, and reporting systematic reviews and other types of research reviews. To learn more about conducting systematic reviews at XULA, or to request individual or group training, visit https://xula.libguides.com/REFS.

Covidence offers monthly training webinars (registration required), along with 24-hour methodological or technical support at support@covidence.org. Covidence Academy is also a great resource containing useful ‘How to’ guides, step-by-step videos on Covidence features, and helpful links to additional resources. Their Knowledge Base can help you with Getting Started with Covidence with your review, or you can refer to their online video tutorials for assistance. Logged into your Covidence account and need help? Click the question mark in the upper right hand corner to access support.

What is Covidence
Covidence is a web-based tool that will help you through the process of screening your references, data extraction, and keeping track of your work. It is particularly useful for researchers conducting a systematic review, meta-analysis or clinical guideline.

In Covidence you can:

  • Import references - Covidence works seamlessly with your favorite reference managers like EndNote, Zotero, Refworks, Mendeley or any tool that support RIS, CSV or PubMed XML formats. Covidence can automatically remove duplicates for you.
  • Screen title & abstract - Breeze through screening with keyword highlighting & a lightning quick interface. Covidence keeps full records of who voted and supports single or dual screeners.
  • Bulk PDF import - Transfer PDFs stored in your reference manager to Covidence in a few clicks. 
  • Screen full text - Decide quickly on studies in full text. Capture reasons for exclusion and any notes so you can resolve any disagreements quickly, with a click of a button.
  • Create forms - Be in control and stay focused on your PICO question. Customizable extraction forms means you only spend time extracting what you need.
  • Customize risk of bias - Automatically populate your risk of bias tables by highlighting and commenting on text directly in your PDF.
  • Conduct data extraction - Extract data efficiently with a side-by-side view of your customized form and PDF. Then, when you are done, easily compare your form with other reviewers.  
  • Export - Covidence exports to all the common formats so you can continue your review in your preferred software. 
  • Collaborate - You can invite other reviewers (including external colleagues) to work with you on the project.

How to join Xavier University of Louisiana’s Covidence institutional license

New Users:

  • If you have not yet signed up to Covidence with your XULA email address you need to create a new account. You can do this by simply signing in via SSO.
  • Go to the Covidence Sign-up page, select ‘Create account with SSO’ and enter your XULA email address.
  • You will be redirected to XULA's SSO login page and will be required to enter your university credentials. If entered correctly, you will be redirected back to Covidence.
  • You will be required to provide additional details to ensure your Covidence account functions correctly, following which, you can click Create account.

Existing Users:

  • Go to the Covidence Sign-in page, select ‘Sign in with SSO’, and enter your XULA email address.
  • You will be redirected to XULA's SSO login page and will be required to enter your university credentials. If entered correctly, you will be redirected back to Covidence.
  • If you have previously used Covidence and already have a user account, you'll be directed to log in to that account to connect your user account via SSO.  
  • Whenever you sign in via SSO, whether to a new account or an existing account, your account will be linked to the university license.
  • Note: If you use an account other than the one for SSO, you will be unable to create new reviews and the XULA option may not appear. If this happens, please log in via SSO.

Creating a review using the Xavier University of Louisiana unlimited license
After clicking the link “Create new review” you will have the option to use your personal account license or select the XULA account.

Reviews created under the institutional license will be visible to the administrators of the XULA Covidence account. Your personal account review(s) will only be seen by you.

Once you have created a review or accepted an invitation to another XULA account review, the title will appear in a separate section on your account homepage:

Working with review team members from other institutions?

Once a review is created, you are able to add co-reviewers.

  1. From the homepage (Your reviews), select the review you wish to add co-reviewers to and click on “Settings”

  1. From the review Settings, navigate to “Add/remove reviewers”
  2. Click on “Invite another reviewer” and enter your reviewer’s first name and email addresses to invite them

Happy Reviewing!